Registros de registros

La herramienta Registros de registros está diseñada para desarrollar su genealogía a partir de registros genealógicos ingresados por usted u otros.

Esta herramienta es muy potente y le permite realizar la entrada masiva de registros genealógicos (civiles, parroquiales, etc.), para luego recuperarlos en su genealogía por diferencia, o exportarlos en beneficio de otros

Está diseñado para facilitar también la entrada de registros de actos aislados.

Esta herramienta no se instala de forma predeterminada al instalar Ancestris. Para instalarlo, vaya al Menú Herramientas y seleccione Administrar extensiones. 

Un inventario de registro es una operación de entradas masivas por parte de un individuo o una asociación genealógica de todos los actos de un registro parroquial o de estado civil con una transcripción más o menos completa y exhaustiva de la información. Fuente: Wikipedia

En nuestro caso, hablaremos tanto de un registro completo como de unos pocos registros de él, el principio sigue siendo el mismo.

Principio

Los análisis se llevan a cabo por ciudad, los actos de registro se registran por ciudad en un archivo.

Por lo tanto, para ser explotado por otros, cada archivo solo debe incluir actos de una sola ciudad. Esto proviene del hecho de que es un archivo en formato de texto simple donde cada línea representa un acto precedido por la dirección de la ciudad, que es la misma en todas las líneas.

Los actos de la ciudad se ingresan uno por uno gracias a un editor en el lado derecho de la ventana.

Los actos introducidos se organizan en tablas en el lado izquierdo de la ventana, según los tipos de eventos que transcriben.

Desde las tablas de actos, es posible arrastrar y soltar filas una por una a la vista de árbol dinámico Árbol Dinámico para enriquecer la genealogía.   Consulte la sección Arrastrar y Soltar para obtener más detalles.

Demostración

Para descubrir la herramienta Registro de Registros, es más fácil utilizar el ejemplo de registros proporcionados, que incluye unos veinte registros Borbón.

Haga clic en el botón Archivo y luego elija Archivo de demostración para abrirlo.

Se cargará el archivo, correspondiente a la ciudad de Versalles, con los actos correspondientes.

Es una copia del archivo Demo. Siéntete libre de modificarlo si quieres practicar.

Abre también la genealogía Borbón. A continuación, podrá experimentar las instrucciones ilustradas en las siguientes secciones.

Descripción

En el lado izquierdo de la ventana hay cinco tablas donde se almacenarán los registros de los registros.

Estas son las tablas de Actos, o tablas de Registros.

• La tabla de nacimientos
• La tabla de matrimonios
• La tabla de defunciones
• La tabla de registros / actos varios tales como publicaciones matrimoniales, contratos matrimoniales, testamentos, recibos, etc.
• la tabla resumen de todos los registros, que es la suma de las cuatro tablas anteriores

En el lado derecho está el Editor de Actos. Administra los archivos de registros y edita los registros de una ciudad determinada.

Notará que la Tabla de Actos y el Editor de Actos trabajan juntos.

• Cuando se selecciona una tabla en la parte izquierda, el Editor se adapta al tipo de acto a introducir
• Cuando se selecciona un acto en una tabla, el Editor muestra los datos correspondientes

Ajuste los anchos de las columnas de la tabla para una mejor vista. La barra de separación entre las tablas y el editor también es ajustable.

El botón Archivo muestra un menú Archivo que da acceso a la gestión de archivos del registro y a otras herramientas.

Tablas de actos

Los actos se clasifican en cinco tablas: Nacimientos, Matrimonios, Defunciones, Varios y Todo (el cuadro resumen de actos).

Cada tabla se muestra en una pestaña. Para ver el contenido de una tabla, haga clic en la pestaña correspondiente.

Cada línea representa un acto. Cada columna representa un registro de un acto, o para simplificar, un acto.

Las columnas mostradas difieren según el tipo de acto. Aquí, es la tabla de resumen de todos los actos que se selecciona, y la columna Tipo muestra el tipo del acto de cada fila: N para nacimiento (naissance en francés), D para defunción, M para matrimonios.

Ver el detalle de un acto

Haga clic en una línea de la tabla para que los detalles del acto se muestren en el editor en el lado derecho.

En este ejemplo, se selecciona un nacimiento para que el editor se haya adaptado para introducir los datos que generalmente se encuentran en los certificados de nacimiento.

Menú desplegable

Al hacer clic con el botón derecho en cualquier parte de la parte izquierda de la ventana, se muestra un menú desplegable que le permite manipular y volver a numerar los actos.

El uso de la casilla de verificación "Resaltar los registros existentes en Gedcom" se describe a continuación.

Vínculo entre tablas de actos y otras ventanas de Ancestris

Solo para actos destacados, hay dos posibilidades de sincronización con las otras ventanas de Ancestris.

• Un simple clic en el acto de un individuo muestra al individuo en las otras vistas de Ancestris.
• Un doble clic en un acto permite reconstruir el árbol a partir del individuo del acto como raíz

Ordenar columnas

Haga clic en el título de la columna para ordenar la tabla alfabéticamente o por fecha según el tipo de datos de la columna.

Mover columnas

Para mover una columna, haga clic en el título de la columna y mueva el mouse hacia los lados mientras mantiene presionado el botón.

Editor de actos

El Editor de Actos le permite administrar los archivos de registro y registrar los actos para una ciudad determinada.

El editor de actas se compone de un título que indica el nombre de la ciudad, el formulario para registrar los actos, una barra de herramientas, cuyo Menú Archivo da acceso a la gestión de archivos de registro y a las herramientas.

El nombre de la ciudad

Este título indica el nombre de la ciudad del registro que se está registrando o leyendo. Esta es una dirección.

El botón de la derecha le permite cambiar la dirección.

Todos los actos introducidos se guardarán en el mismo archivo. El nombre del archivo será el nombre de la ciudad.

Cada línea del archivo comenzará con esta dirección.

El formulario para registrar los actos

El formulario de entrada de datos depende del tipo de acto que debe registrarse y corresponde al tipo de acto seleccionado en la tabla de actos.

• Muestra un formulario de nacimiento para un nacimiento, un formulario de matrimonio para un matrimonio, un formulario de defunción para una defunción.
• Muestra un formulario Varios para otros actos, que le permite introducir cualquier tipo de acto. Un menú desplegable al principio del formulario le permite dar un nombre al tipo de acto.

Cada formulario está dividido en secciones y cada sección tiene un título con un botón a la izquierda.

• El título de la sección indica el tipo de parte interesada a la que se refieren los datos.
• El botón a la izquierda del título en la parte superior le permite agregar o eliminar líneas que se introducirán
  
  • El '--' botón indica que sólo puede eliminar líneas.
    
  • El "+" botón indica que puede agregar algunos
    
  • Al hacer clic en el botón, aparece el menú desplegable de campos que se pueden mostrar. Tienes que verificarlos para mostrarlos.
    Por ejemplo, aquí está el menú desplegable de los datos que se pueden introducir para el niño de un certificado de nacimiento (todos estos están marcados por defecto)
    

En el formulario, el campo que se está editando aparece con un fondo azul.

El formulario se beneficia de la ayuda de entrada y los métodos abreviados de teclado que se describen a continuación.

Barra de herramientas

La barra de herramientas incluye las siguientes acciones.

Botón Archivo

Este botón abre el Menú Archivo que le permite administrar los archivos de registros (solo 1 ciudad por archivo), acceder a una herramienta para recortar imágenes de actos y verificar los datos de los actos introducidos.

OptionsBotón ButtonOpciones

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Create

Botón ButtonCrear Acto

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First select the tab of the act table corresponding to the type of act you are going to enter before creating it.crearlo.

DeleteBotón ActEliminar buttonActo

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ImportImportación

Agrega datos de otro archivo a los datos ya presentes. Esto combina el archivo importado con el archivo ya abierto.

Todos los datos en memoria deben relacionarse con la misma ciudad. Si algunas lecturas en el archivo importado se relacionan con una ciudad diferente, se sugiere ignorar las lecturas o reemplazar su ciudad por la ciudad de los datos en memoria.

 Exportación

AddsExporta datalos from another file to the data already present. This merges the imported file with the already opened file.

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UsageUso

MethodologyMetodología

The Registers Records tool covers several needs.

Develop your genealogy

• From photos of acts you may have found or obtained:
  • the tool first allows you to enter the acts simply from the photos
  • and then retrieve the data to develop your genealogy.
• From record files made by others:
  • the tool allows you to retrieve the acts you are interested in to feed your genealogy.

Helping others to develop their genealogy

• Mass entries of acts from registers or photos during a "register's inventory"

• Then export the file for the benefit of others.

In any case, if you have photos of the acts, you can choose whether or not to automatically link the photos to the acts.

• when browsing through the acts: this allows you to switch from one act to another and the corresponding photo is displayed.
• when consulting your genealogy from an Ancestris view: the display of a source shows you the original act used during the analysis.

Suggested methodology

The rest of the page is a description of how to use the different features of the Register records tool and record acts according to a generic method that you are free to adapt.

1. Start from the stock of raw digital photos of the original acts, and crop them to extract one photo per act, which you will place in folders by city, of official photos referenced by its register and its number in the register.
   
   • These photos can indeed contain several acts, often with writings that are difficult to read. To facilitate reading in the long run, it is preferable to separate the acts.
   • This step can be done with the Image cropping tool.
   • Each photo can be saved with the file name, the reference of its dimension in the register and a number.
2. Start with the photos cropped to capture the acts by city, with the right odds and the right photo numbers.
   
   • This step is done with the Act viewer. When you are more familiar with the editing, you can set the input options that best suit you in the Preferences.
   • To ensure the link between the act and its photo, it will be necessary to specify it beforehand to Ancestris in the Preferences and to indicate where the official photos are located.
   • Each city entered will be the subject of a separate file, which you will place in a registers folder.
   • For the input part, the Act editor allows a great efficiency of use thanks to keyboard shortcuts, input controls, and a function of auto-completion of the information being entered.
3. Move the acts by commune and chronologically, from a register to your genealogy
   
   • This step requires Highlighting the already existing acts in the Gedcom in Ancestris.
   • Then you have to Copy by drag and drop the acts in the Dynamic Tree view. Ancestris determines the correspondence and suggests how to integrate the act
   • You may also need to give Ancestris a first and last name equivalence to improve the matches
   • Then you will be able to view the photos of the acts from the Ancestris views.
   • There is an appendix describing the Mapping between the registers data and the Gedcom data of your genealogy.
4. Export statements by municipality and send them to interested parties, if applicable.
   
   • There are several official file formats for the counts: the NIMEGUE format and the EGMT format.
   • These formats and the Ancestris format are described in the Appendix on File Formats

Image cropping tool

This window is different from the Act viewer, even though it is very similar. It is accessed through the File menu of the Act Editor, item Image cropping.

Hovering over the buttons or fields gives a tooltip to know what they do.

The principle of this tool is as follows.

• With the left button, you define an entry directory where your raw photos are stored, and with the right button you define the one where they will be saved.
• You choose the format of the names of the photos when they are saved in the two fields on the right (register number and photo number).
• You navigate through the photos with the forward and backward arrows.
• On each photo, you move the edges of the red frame to define the crop lines of the photo. It keeps a fixed position from photo to photo
• A double click on the photo performs the cut and moves to the next photo. Go back to the previous photo with the arrow if it contained other acts to be cut out.
• A right click of the mouse allows you to place / remove an extra aiming-cross, which allows you to move the photo at the time of cutting.
  
  • This is optional. To understand how it works, wedge the photo on the top left corner: the top left part of the aiming-cross will disappear, the photo will move to the top left, and then the cut will be made according to the red frame.
  • This allows to have all the photos of the same size, that of the red frame.

The act viewer

The act viewer capture the acts from their photo, and then maintain the link afterwards.

It is then possible to display the photo of an act from its act selected in the Editor.

The act viewer is accessed from the button on the toolbar of the Act Editor.

Entering acts

To enter the acts, indicate the act directory with the button on the top left, select the act, and create the act to be entered on the right, fill in the address of the city. After the first entry, you should have something like this

The arrows are used to view the previous or next photo.

The photo can be moved and zoomed with the mouse.

The Optimize button is used to force the contrast of an area of the photo. After clicking on the button, select a rectangular area of the photo. To exit the optimization, click on the button again.

Then refer to the description of the act editor and the editing features to enter the act.

View a photo from the act

To view a photo of an act .

• If you are already in the act viewer, simply select the act with the navigation arrows on the right, above the input form or open the viewer panel if it is hidden. If the act does not have a photo reference, the displayed image remains unchanged.
• If you are in the main act editor and the viewer is closed, just open it with the viewer button

The automatic correspondence between the act and the photo only works under 3 conditions.

• the act must indicate the reference of the photo in the line 'photo'. This reference can be a number or an alphanumeric text that must be uniquely located somewhere in the filename of the photo. It does not need to be the full name of the photo. If there are several photos with this reference, the last one is displayed.
• in the Ancestris preferences, you must have checked the box 'Show image in standalone editor' and added the photo folder in the list like this.

• the folder of the photos on the disk indicated in the image above, must include a subfolder with the name of the city of the register, in or under which the photo of the act must be located.

Suggestions for storage of files containing photos of the acts

Several file organizations are possible. The viewer simply needs that there is a folder with the name of each city somewhere in the tree structure.

/mydocuments/genealogy/acts
       /Yvelines  
          /Versailles  
             /5MI_123
                /DSC00117.jpg
                /DSC00118.jpg  
             /5MI_222
                /DSC00200.jpg
                /DSC00201.jpg  
             /photos_a_trier
                /DSC00251.jpg
                /DSC00252.jpg  
          /Saint-Germain-en-Laye  
             /5MI_333  
                /DSC00300.jpg
                /DSC00301.jpg
       /Essonne  
          /Palaiseau  
             /5MI_108  
                /SAM00400.jpg
                /SAM00401.jpg

/mydocuments/genealogy/atcs
       /Versailles  
          /DSC00117.jpg
          /DSC00118.jpg  
          /DSC00200.jpg
          /DSC00201.jpg  
          /photo_a _trier
             /DSC00251.jpg
             /DSC00252.jpg  
       /Saint-Germain-en-Laye  
          /DSC00300.jpg
          /DSC00301.jpg
       /Palaiseau  
          /SAM00400.jpg
          /SAM00401.jpg

Different ways to indicate the city, the reference and the photo

Editing features

Keyboard shortcuts for the Editor

All the editor commands are accessible with the mouse or with "shortcut" keys on the keyboard. The use of shortcut keys is optional. However it allows faster mass input, avoiding the need to use the mouse and keyboard alternately.

The arrow keys

• TAB to go to the next field
  
• SHIFT-TAB to go to the previous field

Shortcut keys to create or delete an act

• ALT-N to create a birth record
  
• ALT-M to create a marriage record
  
• ALT-D to create a death record
  
• ALT-V to create a miscellaneous statement
  
• ALT-S to delete the current reading

The Quick Move Keys

Input help keys and the cancel key

Automatic checks and formatting on entry

Alert on Missing date of event and name (or first name)

Alert on Duplicate

If there is already a record with the same date, first and last name, an alert message is displayed to indicate a possible duplicate.

This function can be disabled in the control panel.

Alert on New Name

Name Case

Case of the first name

Case of the occupation

Removal of extra spaces

Automatic copy of the photo number

When a new act is created, the photo number is filled in automatically by copying the photo number from the previously created act.

This feature can be disabled in the control panel.

Tip: The photo number can be easily incremented by clicking on the buttons that appear to the right of the field, or by using the UP and DOWN arrow keys.

Completion of surnames, first names, occupations and places

As you type a name, names are suggested among those already existing in the register file. When the desired name appears, press the Tab key to interrupt the current input and move on to the next field.

This avoids having to enter all the letters of a name already known.

Exclude names

Completion with the current Gedcom

It is possible to add the names present in a Gedcom file to the list of names proposed by the completion function by activating the option Completion with the current Gedcom in the Preferences window.

When this option is activated, the assistance uses the names, first names and accupations from the current Gedcom file to complete the words as you type. This option is particularly useful when starting a register and there are still few terms available for completion among the registers themselves.

When this option is disabled, completion uses only the words present in registers already entered.

Note: It is preferable to select a Gedcom that contains data from a place and date close to the register to be entered so that completion can provide data similar to that to be entered.

Highlight existing acts in Gedcom

Once acts have been entered in register files, we will copy them into the Gedcom file. But before that, we will have to know which ones have to be copied.

• You may already have copied acts in your genealogy yourself.
• Or similar data may already be up to date in your genealogy.

It is possible to see which acts have similar data in your genealogy, i.e. in the Gedcom file currently open in the other Ancestris views.

To do so, you must highlight them using the drop-down menu in the table of acts.

You have to uncheck / recheck the box to show the new acts recently copied or used in the Gedcom file.

The acts existing in your genealogy are those in red in the table.

• An act corresponds to an event in your genealogy if the two events are of the same nature, if both have the same date, and if the two individuals compared have the same first and last name.
• The location does not need to be filled in or the same to report a match.
• In case of duplicate individuals, the first one found will be the one compared, the other will be ignored.

If the box is checked, the highlighting will automatically update if you open or close a Gedcom file in Ancestris.

In the example below, 16 acts (Id in red) are already present in the currently open Gedcom file.

Drag and Drop in the Dynamic Tree

Once the acts are highlighted, it is easier to know which ones are left to be used, and how to integrate them into your genealogy.

Register information can be copied to the dynamic tree using Drag and Drop . Thus it is not necessary to re-enter all the information of the register with an Ancestris editor to put it in your genealogy.

To copy, you must have both your Gedcom file open and your registers records, side by side.

Take the example provided of the Bourbons and place the Bourbons dynamic tree on the left, and the Demo file of the Recording tool on the right open on the 'All' tab.

We see that the acts in red are already filled in the Bourbons genealogy.

Copy a birth certificate

We will copy Louis Joseph Xavier CAPET's birth certificate of September 13, 1751, from the record of births to the marriage of his parents in the dynamic tree.

It is not already present in the Gedcom because it is not highlighted in red.

The photo of the birth certificate has been filled in in the photo above. It is highlighted in yellow. When we copy, the source will then be documented in the Gedcom file.

Proceed this way to copy the act in the Gedcom:

• click in the table on the birth certificate,
• move it with the mouse by holding down the left button onto the family box dated February 9, 1747 in the tree and release the button.

After releasing the mouse button, a validation window appears. It will intelligently merge the data in the tree. It is up to you to make some choices, but they are suggested by Ancestris.

Choosing the merge option Ancestris offers you a merge option and allows you to check a box to see all of them. Several "radio buttons" allow you to select your merge option An overview of the option gives you a summary of the matches and the entities that will be modified. Choice of data to merge The data of the act are on the left Gedcom data is on the right The differences are in the blue boxes Only the data checked in the central column will be copied to the Gedcom. It is possible to uncheck the data that you do not want to copy. Choice of identifiers The column titled Identifier specifies the entities impacted by the changes. Clicking on an identifier selects the entity. A click on "Select a source" allows you to choose the source previously defined in the Gedcom. In the example, a new individual will be created as a child of the F9 family.

After choosing S3 as the source, and clicking on the OK button, the new individual with ID I178 is created in the tree :

Below is the result of the data created for the new individual in the Gedcom editor.

The birth event is visible and you can see how Ancestris documented it.

The source has been added with the reference of the photo in the PAGE property. If I had documented the reference, it would also appear in the PAGE property, just before the photo number.

Depending on whether the act is deposited on an individual, a family or in the empty space of the dynamic tree, the merging rule changes.

• If the target is an individual
  
  • The tool indicates if there is another individual with the same name and date of birth in the GEDCOM to possibly avoid creating a duplicate in the GEDCOM.
  • By default, the birth record is applied to the individual
• If the target is a family
  
  • The tool indicates if there is another individual with the same name and date of birth in the GEDCOM even in another family.
  • By default, the birth record is applied to the child of the family having the same surname, first name and possibly the closest date of birth if there are homonyms. A new child is created if there is no corresponding child.
• If the target is neither an individual nor a family (bottom of the dynamic tree for instance)
  
  • The tool indicates if there is another individual with the same name and date of birth in the GEDCOM.
  • By default, a new individual is created and the birth record is applied to it

Copy a marriage certificate

Now let's try to copy a marriage certificate.

Drag and drop the May 16, 1770 marriage record from the table onto the relevant marriage in the tree.

When you release the mouse button, the window already seen above appears with other choices to be made for the merge.

If you noticed above, the act was highlighted indicating that the data were already partly filled in in the Gedcom.

Choosing the merge option Ancestris suggests to you the F10 marriage which already exists but you could check the box to see the 3 other proposals Choice of data to merge Data in red already exists in Gedcom Data in blue does not exist or is different Missing data are pre-ticked. It is possible to uncheck the data that you do not want to copy. We note that the data for the wife's parents are all missing. They will therefore be created Choice of identifiers The identifiers are already almost all filled in Concerning the parents of the wife François DE HASBOURG-LORRAINE and Marie-Thérèse DE BRUNSWICK-WOLFENBÜTTEL, they will be added in the tree with the creation of a new family and two new individuals Deduction of dates The dates of birth and death of the wife's parents are deducted from the data entered in the certificate. An overview of the data in the Act column displays a tooltip that allows you to understand how these dates are inferred. The rule for calculating the dates is shown below.

After clicking the OK button, the wife's parents are added to the tree and the F10 familly is updated.

Tips for use and limitations

Add in chronological order

It is best to copy the records in chronological order. To do this it is better to use the tab "ALL" sorted by date and add the records from the oldest to the most recent, rather than adding the birth records first, then the marriages, then the deaths. This improves the search results for individuals matching the records.

Drag and drop outside of a tree entity

It is possible to drop an act anywhere in the dynamic tree window, outside of a tree entity.

In this case, the tool searches for the individual or family that best matches the act and displays a list of proposals ranked in descending order of relevance.

• Advantage: it avoids having to search the tree for the relevant individual.
• Disadvantage: the tool may not find any suggestions if an act data is incompatible with the individuals in the tree, or, on the contrary, the tool may find several dozen suggestions if the act data is too vague.

Undo a drag and drop

To undo the changes made in the tree after drag and drop, click anywhere in the tree to select the Gedcom and press the CONTROL and Z keys or press the Undo button on the Ancestris main Toolbar. A single undo will delete all individuals created and all data that has been added by drag and drop.

Rules for calculating dates

Date deductions are made according to the following rules which are not configurable:

• Minimum age of marriage: 18 years
• Minimum age of parent: 15 years old
• Maximum age of parent: 60 years old
• Maximum age of an individual: 100 years old
• Uncertainty interval for approximate dates (EST, ABT, CALC dates): +/- 5 years

View an act from an Ancestris view

To view an act from an Ancestris view, you must already have copied the act to your Gedcom file, which we did in the paragraph on copying acts. See the corresponding section to do so.

Next, let's take the individual created above by copying the Birth act, from the Gedcom Editor, and let's call the Context Menu by right-clicking anywhere on the properties of the individual. Here is the menu that appears.

You notice the last action in the menu: "Certificate photo: Birth".

Clicking on this action displays the Act viewer, on the birth certificate of the individual we had entered and copied above.

The automatic correspondence between the Ancestris view and the photo of the act only works under 3 conditions.

• The information in the Gedcom file must include the event of the act as follows
  • an event of the type of the act
  • a place where the name of the city is that of the act. A setting exists at this level in the Ancestris preferences of the Registers records tool. It is when dragging and dropping that Ancestris uses them to make sure that the definition of jurisdictions is well aligned with the data of the place of the acts.
  • a source must be indicated with a PAGE sub-property, which must indicate the photo's dimension and reference, separated by a comma
• In the Ancestris preferences, you must have checked the box Show "Certificate photo" menu in the views and add the photos folder in the list like this

• the folder of the photos on the disk, indicated in the image above, must include a subfolder with the name of the city of the register, in or under which the photo of the act must be located.

Customization

Customization of the tool is done using the Preferences button on the toolbar of the Act Editor (which is the same as going through the Ancestris toolbar, Preferences, Extensions panel, Registers records tab).

The options are organized in 3 sections and their roles and use have been seen above.

• Editor options
• Browser of certificate photos
• Copy record to Gedcom

Tutorial

There is an educational B-A-BA on registers records in PDF format and in French.

It corresponds to version 9 of Ancestris, but the main part is still current.

It gives you detailed instructions on how to create and use the registers records tool.

You can download it here.