Registers records

The Registers records tool is designed to develop your genealogy from genealogy records entered by yourself or others.

This tool is very powerful and allows you to perform mass entry of genealogy registers records (civil, parish, etc.), to then retrieve them in your genealogy by difference, or to export them for the benefit of others.

It is designed to also facilitate the entry of isolated act records.

This tool is not installed by default when you install Ancestris. To install it, go to the Tools Menu and select Manage extensions

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A register inventory is a mass entries operation by an individual or a genealogical association of all the acts of a parish or civil status register with a more or less complete and exhaustive transcription of the information. Source: Wikipedia

In our case, we will speak of both a complete register and only a few records from it, the principle remaining the same.

Principle

The analyses are carried out by city, the record acts are thus recorded by city in a file.

In order to be exploited by others, each file must therefore only include acts from a single city. This comes from the fact that it is a file in simple text format where each line represents an act preceded by the address of the city, which is the same on all lines.

The acts of the city are entered one by one thanks to an editor on the right side of the window.

The acts entered are arranged in tables on the left side of the window, according to the types of events they transcribe.

From the act tables, it is then possible to drag and drop rows one by one to the Dynamic Tree view to enrich one's genealogy. See the Drag and Drop section for more details.

 

 

Demo

To discover the Registers Record tool, it is easier to use the example of records provided, which includes about twenty Bourbon records.

Click on the File button then choose Demo file to open it.

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The file will be loaded, corresponding to the city of Versailles, with the corresponding acts.

It is a copy of the Demo file. Feel free to modify it if you want to practice.

Also open the Bourbon genealogy. You will then be able to experiment the instructions illustrated in the following sections.

 

Description

On the left hand side of the window are five tables where the records of the registers will be stored.

These are the Acts tables, or Records tables.

  • the births table
  • the marriages table
  • the deaths table
  • the table of miscellaneous records / acts such as marriage publications, marriage contracts, wills, receipts, etc.
  • the summary table of all the records, which is the sum of the four previous tables

On the right-hand side is the Act Editor. It manages the registers files and edits the records for a given city.

You will notice that the Act Table and the Act Editor work together.

  • When a table is selected on the left part, the Editor adapts itself to the type of act to be entered
  • When an act is selected in a table, the Editor displays the corresponding data

Adjust the widths of the table columns for a better view. The separation bar between the Tables and the Editor is also adjustable.

The File button shows a File menu giving access to the register's file management and to other tools.

 

Acts tables

The acts are classified into five tables: Births, Marriages, Deaths, Miscellaneous and All (the summary table of acts).

Each table is displayed in a tab. To see the contents of a table, click on the corresponding tab.

Each line represents one act. Each column represents a record of an act, or to simplify, an act.

The columns displayed differ according to the type of act. Here, it is the summary table of all the acts that is selected, and the Type column displays the type of the act of each row: N for birth (naissance in French), D for Death, M for marriages.

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See the detail of an act

Click on a line in the table so that the details of the act are displayed in the editor on the right hand side.

In this example, a birth is selected so the editor has adapted to enter the data that is usually found on birth certificates.

Dropdown menu

Right-clicking anywhere in the left part of the window displays a drop-down menu that allows you to manipulate and renumber the acts.

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The use of the "Highlight the existing records in the Gedcom" checkbox is described below.

For highlighted acts only, there are two possibilities of synchronization with the other Ancestris windows.

  • A simple click on an individual's act displays the individual in the other Ancestris views.
  • A double-click on an act allows to reconstruct the tree starting from the individual of the act as root

Column Sorting

Click on the column title to sort the table alphabetically or by date according to the type of data in the column.

Columns order

To move a column, click on the column title and move the mouse sideways while holding down the button.

 

Act editor

The Act Editor allows you to manage the register files and to record the acts for a given city.

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The act editor is composed of a title indicating the name of the city, the form to record the acts, a toolbar, whose File Menu gives access to the register file management and to tools.

The name of the city

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This title indicates the name of the city of the register being recorded or read. This is an address.

The button on the right lets you change the address.

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All the acts entered will be saved in the same file. The name of the file will the name of the city.

Each line of the file will start with this address.

The form to record the acts

The data entry form depends on the type of act to be recorded and corresponds to the type of act selected in the acts table.

  • It displays a birth form for a birth, a marriage form for a marriage, a death form for a death.
  • It displays a Miscellaneous form for other acts, which allows you to enter any type of act. A drop-down menu at the beginning of the form allows you to give a name to the type of act.

Each form is divided into sections and each section has a title with a button on the left.

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  • The title of the section indicates the type of stakeholder the data relates to.
  • The button on the left of the title at the top lets you add or remove lines to be entered
    • A '--' button indicates that you can only remove lines.
    • A "+" button indicates that you can add some
    • Clicking on the button brings up the drop-down menu of displayable fields. You have to check them to display them.
      For example, here is the drop-down menu of the data that can be entered for the child of a birth certificate (these are all checked by default)

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In the form, the field being edited appears with a blue background.

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The form benefits from input help and keyboard shortcuts described below.

Toolbar

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The toolbar includes the following actions.

File Button

This button opens the File Menu which allows you to manage the registers files (only 1 city per file), to access a tool for cropping act pictures, and to check the data of the acts entered.

Options Button

This button opens the Ancestris preferences, the Extensions pane and the Registers tab. This allows you to set your preferences for the Act editor, the browser of certificate photos, and the way to copy records to a Gedcom file.

Create Act Button

This button generates a new record (or act, certificate) line in the act table, ready to be entered.

First select the tab of the act table corresponding to the type of act you are going to enter before creating it.

Delete Act button

This button deletes the act selected in the acts table.

Floating Editor Button

This button opens a floating window containing a second Act Editor that can be combined with an Act Viewer.